Join the Executive Board

Serve on the PTA Executive Board — Review the Executive Board Interest Form for a complete list of all Executive Board positions and submit your interest form to be considered by the PTA Nominating Committee. All Adult PTA Members are invited to join us and vote on the Executive Board nominees at our March meeting. Nominations may also be taken from the floor at the meeting.

Executive Board Interest Survey

Executive Board *

Click here to complete the Executive Board interest form.

Please Select Areas of Interest

PRESIDENT

• Oversees the operation of the PTA
• Parent representative and liaison for Lincoln, the school principal, Harbor Council PTA, 4th District PTA, Zone PAC, teachers and staff
• Oversees the Executive and General Board PTA meetings
• Responsible for signing checks and contracts
• Authorizes payment and contracts
• Writes/Approves e-blast and outgoing correspondence to the school

EXECUTIVE VICE PRESIDENT / WAYS & MEANS

• Performs the duties of the President in his or her absence
• Aids the President as needed
• Oversees & represents all fundraising chairs, except TLC
• Board representative for the fundraising chairs & attends their committee meetings
• Oversees the following areas: Book Fairs, Spring Benefit, Lincoln Spirit Wear, Jog-A-Thon, Dine-In / Dine-Out Days
• Reviews fundraising contracts and signs with the PTA President
• Responsible for keeping committee chairs informed on the workings of the PTA guidelines and is the voice on the Board for assigned committees.
• Responsible for volunteer sign-up sheets at the Back to School Parent Coffee

1st VICE PRESIDENT/THE LINCOLN COMMITMENT (TLC)

• Creates the theme for the campaign
• Oversees, coordinates and runs annual campaign drive
• Updates Donor Lists and sends out thank you letters to donors

2nd VICE PRESIDENT/COMMUNICATIONS

• Generates weekly e-blast with content from the President and others
• Oversees the following areas: Directory, Marquees, Membership, Social Media, Website, Welcome Committee, Yearbook
• Oversees Room Parent Liaison and communications sent via the Room Parents
• Responsible for keeping Chairs informed with the workings of the PTA guidelines and is the voice on the Board for these committees
• Acts as a steward of the Calendar

3rd VICE PRESIDENT/PROGRAMS

• Acts as chair of on-campus enrichment programs (school wide and grade level)
• Educates self on available programs by attending workshops, program previews, etc.
• Coordinates school-wide assemblies
• Oversees the following areas: Art Contest Submission, Art Liaison, Art Reflections, STEAM Week, Talent Show
• Attends meetings for these committees when necessary
• Reviews contracts; President signs
• Responsible for keeping chairs informed with the workings of the PTA guidelines and is the voice on the Board for these committees

4th VICE PRESIDENT/COMMUNITY

• Oversees the following areas: Blood Drive, Conscious Cooks, Family Fun Events, Garden Club, Green Team, Hospitality, Kindergarten Summer Playdates, Legislation/Advocacy, Lost & Found, Open House, SOS Community Donations
• Responsible for keeping chairs informed of the workings of the PTA guidelines and is the voice on the Board for these committees

5th VICE PRESIDENT/ELECTRONIC FINANCIAL SECRETARY

• Collects monies for the TLC campaign and manages all electronic transactions
• Reports to the Treasurer
• Keeps accurate record of TLC donors and amounts
• Reconciles all electronic transactions for paypal account
• Sends TLC donation receipt letters
• Provides weekly financial reports to the Treasurer and President

TREASURER

• Maintains and reconciles all PTA financial accounts and records
• Chairs the Budget Committee and prepares the budget for adoption by the association
• Receives and retains copies of the deposits made
• Coordinates with the auditor
• Pays bills
• Coordinates with Membership to get new member information so dues can be paid to Harbor Council PTA
• Presents a Treasurer’s Report at each meeting
• Makes annual financial report to the PTA
• Coordinates with the PTA’s outside accountant to file taxes per CA PTA bylaws (all taxes prepared by accountant)

RECORDING SECRETARY

• Keeps accurate meeting minutes for the Board and general PTA meetings
• With the president, signs all authorizations for payment
• Records all expenditures in minutes
• Keeps accurate list of paid members of PTA
• Keeps current copy of bylaws and standing rules

CORRESPONDING SECRETARY

• Conducts all necessary correspondence of PTA on authorization of the President and Executive Board
• Sends out notices of executive board meetings
• Plans and coordinates the December PTA Holiday Luncheon and the May PTA Installation Dinner

PAPER FINANCIAL SECRETARY

• Reports to the Treasurer
• Receives all PTA monies and deposits them immediately in the name of the association
• Gives receipts to the Treasurer for all monies received
• Gives copy of deposit to Treasurer
• Keeps an accurate record of all receipts and deposits
• Provides weekly financial reports to the Treasurer and President

PARLIAMENTARIAN

• Attends all meetings and gives necessary advice in parliamentary procedures when needed/requested
• Coordinates and chairs the Nominating Committee for new slate of officers and committee chairs
• Notifies officers of their election and chairs of their appointments
• Chairs the Bylaws Committee and receives them annually

HISTORIAN

• Assembles and preserves a record of activities, achievements and volunteer hours of the association
• Acts as custodian of records and other materials pertinent to history of association
• Assists the President with the preparation of annual report required by the CA PTA
• Oversees and coordinates volunteer awards, Lincoln Legends and Honorary Service Awards
• Oversees the CDMHS Scholarship Program
• Updates plaques to reflect new award winners

Contact Information

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